Music in the Vineyards is seeking a new Executive Director!
Music in the Vineyards (MITV) is a nationally recognized chamber music festival. Each August, MITV presents four weeks of concerts and community programs in stunning Napa Valley settings.
MITV seeks a creative, organized and innovative Executive Director to lead all business functions of the organization, to build strong relationships throughout the community and to help the organization increase its impact. The Executive Director is a full-time role but has a very flexible work schedule during much of the year.
Below is a summary of the position. The Executive Director Profile gives you a detailed job description and instructions on how to apply.
The Executive Director is the operational leader of MITV and is the main liaison with its Board of Directors and its Artistic Directors. Major functions will include:
Overseeing business and operational aspects of MITV including planning, financial management, festival operations, fundraising, marketing, public relations, and community engagement;
Serving as chief spokesperson and MITV champion throughout the community, encouraging partnerships and collaborations that advance the mission of MITV;
Directing and developing MITV’s staff and service providers.
The Executive Director will have a competitive compensation and health care benefits package that includes a salary range of $110K-140K, commensurate with experience and credentials as well as a highly flexible schedule.
Music in the Vineyards is committed to creating a diverse and inclusive organizational culture and does not discriminate against candidates and employees because of disability, sex, race or ethnicity, gender identity, sexual preference, religious beliefs or affiliation, or any other category protected under applicable law.
MITV – Executive Director
Music in the Vineyards (MITV) seeks an accomplished and innovative Executive Director to lead all business functions of the organization, to build strong relationships throughout the community and to help the organization grow and increase its impact.
Music in the Vineyards is a world-renowned chamber music festival held each August in stunning winery settings in the Napa Valley. The festival showcases distinguished musicians and emerging young talent during its four-week season. With complimentary wine tastings at each intermission and breathtaking views of the Napa Valley, this unique combination of wine country ambiance and great musicianship allows audiences to experience chamber music in the small intimate settings for which it was intended.
Summary The primary objective of the Executive Director is to lead the organization and promote a successful summer festival as well as supporting events throughout the year. The Executive Director, working in collaboration with the Artistic Director(s), will foster a robust culture of music appreciation and enhance the organization’s reputation throughout the community. Reporting to the Board of Directors, the Executive Director is responsible for leading all business activities and representing MITV to external constituencies. Job functions include:
Rapidly acclimate to the organization and learn its history, traditions, values, and programs
Coordinate, supervise and/or perform all operational aspects of MITV including planning and execution of the August festival and other performance events; of MITV’s development strategies including fundraising, donor cultivation, stewardship and development events; and of internal and external communication, marketing, education, community outreach and board relations.
Bring creativity and an innovative mindset to help MITV expand its programs and its impact
Supervise a small staff, outside service providers, and event volunteers
Coordinate with and support various working committees of the Board including, in conjunction with Chairs, coordinating committee meetings, agendas and minutes and executing committee actions and decisions. Also support the Board in other key initiatives such as Strategic Planning and major fundraising events such as a Gala.
Represent MITV and communicate MITV’s value to external constituencies.
Collaborate with Artistic Directors in planning each season.
Identify and secure annual performance venues (local wineries and other event spaces), oversee venue relations, secure necessary event permits
Negotiate and manage contracts with musicians
Locate, secure and assign festival housing for musicians
Collaborate with Stage Manager and Artistic Directors to coordinate all operations related to rehearsals, performances, piano and equipment
Oversee and coordinate activities related to photography, recording and/or video production of performances
Fundraising and Development:
Work with the Board to develop fundraising strategies and events, and maintain donor base
Work with Board members on donor/sponsor cultivation, correspondence and solicitation
Write grant applications and seek out new grant opportunities
Oversee and coordinate all staff and sales activities onsite at every event
Oversee MITV’s PR functions including its PR consultant, and press releases
Manage timely design and production of all print material including brochures and programs
Oversee website as an effective marketing, communication, and development resource
Oversee social media site(s) and posts
Design and implement marketing strategies with PR Manager
Develop and secure joint marketing programs with area hotels, wineries and other businesses
Create and execute strategies to grow and deepen connection to MITV’s audience
Administration and Finance:
Hire and manage staff; coordinate volunteers
Manage MITV’s finances, including preparation of budgets and preparation of financial documents and reports in collaboration with the Board Treasurer
Provide timely reports to Board on status of key financial activities including tax returns
Oversee box office and ticket sales
Oversee and maintain key databases—Development, Marketing, Financial
Oversee financial records for all corporate accounts
Maintain bank accounts and credit card arrangements for MITV
Oversee MITV’s liquidity needs and work with Treasurer to optimize MITV’s cash management
Ensure that appropriate insurance is in place, that regular audits are completed (if applicable) and that all regulatory compliance requirements are met
Education and Community Outreach:
Work with Artistic Directors to plan for annual Fellowship String Quartet Program, including:
Recruitment strategies, PR, audition and application processes.
Coordinating rehearsal venues and living accommodations plus recruitment of a seasonal Fellowship Quartet Chaperone/Driver
Developing terms for contract for quartet participation in festival
Oversee Liaison with Community outreach venues including retirement homes,
Boys’ and Girls’ Clubs and other community performance opportunities
Coordination of full schedule of masterclasses, rehearsals and performances
Coordinate all Board meetings and communications, and work with the President to set agendas
Present Executive Director Report at the Board meetings
Prepare, reconcile, and present financial reports at all board meetings working with the Treasurer
Work with Board President and Nominating Committee in Board development, leadership succession, bylaws revision, etc. as well as supporting Board President and Vice President with strategic planning in collaboration with the Artistic Directors
Experience The ideal candidate will have the following experience:
A BA/BS degree from an accredited college or university
A minimum of five years of management or administration experience and demonstrated success in a performing arts or comparable institution, including experience managing full and part-time employees, in a hybrid work environment (on-site and remote)
Interest in and basic knowledge of classical music and understanding of performance requirements for musicians
Experience in using social media in institutional marketing
Ability to develop, monitor, and adhere to budgets and events and activities schedules including “Hands on” working capabilities with Excel and other management software
Personal Qualities The ideal candidate will embody the following personal qualities:
A strong, well-organized, confident administrator
An innovative leader who can think creatively, bring new ideas and embrace change
An articulate and effective writer and speaker
An open, poised, mature professional who is flexible and pro-active
An energetic, detail-oriented self-starter
An individual who is purposeful, possesses integrity, and is committed to MITV’s mission
The Executive Director will have a compensation and health care benefits package that includes a salary range of $110K-140K, commensurate with experience and credentials as well as a highly flexible schedule.
We are committed to building a diverse and inclusive workplace. We welcome applications from candidates of all ages, races, ethnicities, genders, sexual orientations, religions, abilities, and backgrounds.
Start Date: No later than July 1, 2024
Applicants should send a current resume and letter of interest by Friday, March 1, 2024 to:
Music in the Vineyards is a world renowned chamber music festival held each August in stunning winery settings in the Napa Valley. The festival showcases distinguished musicians and emerging young talent during its four week season. With complimentary wine tastings at each intermission and breathtaking views of the Napa valley, this unique combination of wine country ambiance and great musicianship allows audiences to experience chamber music in the small intimate settings it was intended for.
We have an extensive community outreach program taking live chamber music performances to retirement homes, Boys' and Girls' Clubs and alternative venues throughout the Napa Valley.